We are seeking an Office/Business Manager with a minimum of 5 years of experience in the construction field office to assist a growing construction company. This individual should have a solid understanding of how construction projects are executed and managed. He or she will be instrumental in revamping our internal systems and processes while also being accountable for typical office manager responsibilities. This position will be work directly with the owner to implement change, oversee company performance and enforce internal compliance. We seek a task master that understands the necessity of getting all the T's crossed and I's dotted in a timely manner.
I. Set Up New Systems Overhaul bookkeeping system Update electronic billing/payment system Implement new cash flow management system Implement new PO system II. Centralize & Track� All quotes, contracts, CO's, PO's & invoices Vendor info (i.e. contact, licensing and bond information) III. AR & AP Functions Drive receivables through invoicing & collections Coordinate internal AP approvals, coding and issuing payments Processing payroll IV. Job Cost Tracking Project performance reports (labor utilization, sub & material costs, etc) Review/update job files & determine % completion on each job line item V. Contract Management Ensure CO's were created & signed quickly Manage contract amounts to ensure proper billing & eliminate confusion Ensure project close out packages are completed VI. Cash Flow Management Coordinate weekly review for approvals & adjustments Map expenses/income (by project) to cash flow calendar VII. General Perform other office tasks (phones, replenish office supplies, etc.)
Qualifications: 5+ years in related construction role(s) 5+ years of experience responsible for collecting money (in a timely manner) Thorough understanding of construction management phases and their flow Experience using CSI's 16 Divisions of Construction Quickbooks experience, specifically determining types of reports to run Experience with Job Cost Reports & Project Performance Reports BuilderTrend experience Proven to identify improvements in existing processes/systems AND carry them out Familiar with current billing, accounting and business management software Experience setting up or integrating accounting software with a PM software suite Ability to identify & resolve problems, inaccuracies or inconsistencies in accounting processes or data Understand legal requirements for subcontractors & vendors in WA State Experience handling payroll and understanding WA State requirements Excellent ability in Microsoft Word, Excel, PowerPoint and Outlook a must
PAY: $20+ DOE Full-Time: 7:00AM-4:00PM Temp-To-Hire
For immediate consideration please email resume to Savannah@provisional.com
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